Registration and Info

Registration is required for all Conference participants and accompanying persons. Individual Registrations will be available by the end of September via the online registration form.

Conference Fee

The registration fee covers attendance to all sessions, lunches and coffee/tea breaks during the conference, welcome reception, gala dinner (not included in student fee), conference materials and kit. The tutorials/workshops on May 13 (Sunday) preceding the main ICHQP 2018 conference will have separate fees.

EARLY BIRD RATE
Payment before/on
February 27, 2018  

LATE RATE
Payment after
February 27, 2018

IEEE PES Member** 370 EUR 440 EUR
IEEE Member*  400 EUR  480 EUR
Non-member  490 EUR  580 EUR
IEEE Student Member *** 180 EUR 210 EUR
IEEE Life Member* 130 EUR 150 EUR
Tutorial 100 EUR 125 EUR
Accompanying person 125 EUR 140 EUR

* Members are required to indicate their IEEE membership number during registration and to bring along their current
IEEE membership card for verification at the conference.
** Become a IEEE PES member here. Once you become an IEEE member, PES membership is only US$35 per year!!
***Participants are eligible for student rate if he/she is a full-time undergraduate or postgraduate student. Participants must bring along their Student Identification Card and/or IEEE Membership Card to the conference for verification. Only one paper per person per registration is allowed under this rate.


Accompanying persons fee includes welcome reception, gala dinner and guided tour of Ljubljana.

Invited authors are expected to present the accepted papers at the conference. Invited authors must register in advance for inclusion in the conference program. Noshows will be removed from post-conference distribution and will not be available on IEEE Xplore or other public-access IEEE forums.

One (1) regular registration will be valid for two (2) paper presentations, provided that the registered presenter is one of the authors of both paper presentations. An additional full registration fee is required for any number of additional papers. One (1) student registration allows only one (1) paper presentation.

Cancellations and refunds:
All cancellations of Conference registration, which must include your full bank account details, should be sent in writing to the Conference Secretariat, Cankarjev dom, Cultural and Congress Centre. Fifty percent refund of the amount received by the secretariat as stated in the original receipt will be given to cancellations received on or before April 15, 2018. NO REFUNDS will be given for cancellations received after April 15, 2018. The refund will be processed only after the conference.

The registration fee includes:

  • Participation in all lectures
  • Congress bag including programme with abstracts
  • Admission to Welcome Reception
  • Coffee during the breaks
  • Conference Dinner

The registration fee for Student includes:

  • Participation in all lectures
  • Congress bag including programme with abstracts
  • Admission to Welcome Reception
  • Coffee during the breaks

The registration fee for tutorial includes:

  • Participation in all tutorials
  • Coffee during the breaks (only on Sunday)
  • Lunch (only on Sunday)
  • USB stick with presentations

 

Payment

Payment in euros without any charges to the beneficiary should be made:

  • By bank transfer:
Bank name: BANKA SLOVENIJE

Slovenska 35, Ljubljana

SWIFT: BSLJSI2X
IBAN: SI56 0110 0600 0022 527
Beneficiary: CANKARJEV DOM,

Cultural and Congress Centre

Prešernova cesta 10, SI 1000, Ljubljana

Account number: SI56 0110 0600 0022 527
  • By credit card (Visa, Eurocard/Mastercard, American Express)

For domestic participants, payment in euros should be made:

  • By bank transfer: Account number: SI56 0110 0600 0022 527

Notification:        05 -09977-621500118

 Important

  • Payments should clearly state the participant’s  person’s name(s)
  • All payments should have the notification “ICHQP”
  • For summary payment orders, please enclose a list of names
  • Payment or proof of payment should accompany the registration form
  • VAT (22%) is included in the registration fee

Confirmation of registration

Your registration and all payments will be confirmed in writing upon receipt of your registration form and payment or proof of payment.

Cancellations and refunds

All cancellations of Conference registration, which must include your full bank account details, should be sent in writing to the Conference Secretariat, Cankarjev dom, Cultural and Congress Centre. Fifty percent refund of the amount received by the secretariat as stated in the original receipt will be given to cancellations received on or before April 15, 2018. NO REFUNDS will be given for cancellations received after April 15, 2018. The refund will be processed only after the conference.

Coffee breaks

During session breaks, refreshments will be served free of charge to participants wearing congress badges.

Lunches

Working lunches are included in the registration fee and will be served during lunch time (standing buffet).

Official Language

The official language of the Congress is English.

Registration and Information Desk

The Registration Desk for the ICHQP Conference will be located in the Second Foyer of Cankarjev dom as follows:

Sunday, May 13

10.00 – 19.00

Monday,  May 14

8.00 – 18.00

Tuesday,  May 15

8.00 – 19.00

Wednesday,  May 16

8.00 – 18.00

Conference Identification Badge

A conference identification badge will be included in the conference material provided upon Registration. There will be no admittance to the Scientific Sessions without the conference badge. Tickets to social events will be collected at the entrance.

Attendance Certificate

A Certificate of Attendance will be issued to all registered participants.


Social programme

Sunday, May 13, 2018

    19.00 – 21.00 Welcome Reception / Cankarjev dom

                        Included in the fee for participants.

Tuesday, May 15, 2018

    20.00 – 23.00 Conference Dinner / Grand Hotel Union

                        Included in the fee for regular participants.
                        Students: Price a 50 EUR/person.